March / April 2016 Update

Charitable Work

At our March meeting (which doubled up as a social as it took place at Ganga's Restaurant, 57-59 Wyndham Street over a curry - see social), we received a presentation from CareER an organisation brought to our attention by Christen. 

They provide training and employment search assistance to the disabled primarily within various HK places of higher education. Our thanks to Walter for the presentation.

Straying for once into supporting operational rather than capital expenditure projects we have supported Walter Tsui and CareER with funding of around HK$30,000.

CareER.org.hk

Via the CEO of Pathfinders the Hong Kong Association of Round Tables Charitable Foundation has also been alerted to a number of other Charities within Hong Kong that we could support. As we go to press Members are studying these Charities and if they meet our criteria reaching out and exploring opportunities. If you are a Charity and have a need of funding then do get in contact via roundtable10hk@gmail.com

Operation Breakthrough - Round Table has supported this group a number of times over the years, most recently funding a Dragon Boat which took to the water last month after a traditional ceremony to 'dot the eyes'. The Round Table logo appears on the rear of the boat. Watch out for it competing in various competitions throughout Hong Kong as we get into Dragon Boating season.

In May Ladies Circle, our sister organisation will present to the Table on Charities they have identified and wish to support. Already Members of Round Table have visited two Charities they plan to put forward. Thanks to Members Titus and Christen for an evening each to visit the Charities with Karla the Communities rep at Ladies Circle. Ladies Circle are great supporters of the Pedal Kart event and we seek to reciprocate by supporting Charities they are regularly working with or like ourselves have identied across the wider HK community.

Social Focus

1. Earlier we mentioned that the March meeting took place over a curry. In doing so we were able to attract a few new faces (candidates) bought along by Members. Swatts bought along Philip Quinn and Melvin Byres (both of whom, as at time of publication had just completed their third meeting and were initiated into Round Table 10 - photos to follow in our next edition). Adam Jordan bought along Alex Royall, Gordon bought along Winston Chin. A guest from a Round Table in France also attended - Pierre Andre Desbois.

2. Pedal Kart. Confirmed for 12th / 13th November 2016. Entry forms are now available. Contact Bob at HKpedalkart@gmail.com . Its the 30th year and we hope to put on an event that will be remembered for the next 30 years!

1. Daniel had lunch in early March with Nilesh Patel from RTI95 Surat, India. Gordon met (and traded pins) with a Tabler from Nepal. Himanshu was in the region for a JEM and precious stone trade fair. In 2016 it is Nepal's turn to host the annual general meeting of Round Table International (RTI), so Himanshu was able to share some of the exciting itineraries that they have planned for Tablers from around the world. We hope to send at least one representative to the event in September, and maybe even a Pedal Kart to display!

2. April is the Table's busiest month for Birthday's. This came to our attention partly courtesy of our WhataApp group, but also because we have been finalising the Register of Members for the forthcoming EGM to vote on Revised Articles of Association for the Hong Kong Association of Round Tables Charitable Foundation.

February 2016 Update

Charitable Work

In February we were delighted to receive pictures of a completed school by Heal Kids Foundation, Myanmar which was funded by The Association of Round Tables in Hong Kong Charitable Foundation.

The school is now open with 70 children. It has been built halfway between two villages so that families from both are able to bring their children.

It is also highly likely that during the next year more children will join from families living further afield who are willing to travel each day to the school with their kids.

www.healkids.org

During our regular February meeting (first Wednesday of the month. Evening time - newcomers welcome!) we were delighted to receive a presentation from Kay and Stephanie of PathFinders about their wide ranging activities under the heading "Migrant Children Matter."

PathFinders is a Hong Kong Charity. As at the end of the month a funding request has been submitted for our consideration for support linked to their shelters. 

If you wish to contact the charity directly please approach CEO, Kay McArdle kay@pathfinders.org.hk

www.pathfinders.org.hk

A repeat donation was approved to The John Fawcett Foundation www.balieye.org, which is an Indonesian focused charity, for a project entitled "Restoring Sight and Preventing Blindness of the Poor in Indonesia". The funding will support trips into some of the most remote areas of Indonesia.

In addition to Round Table 10, which is an English language Table in Hong Kong, two local language Tables are in operation. RT7 and RT9. They continue to support SAGE Tsuen Kwai Tsing Integrated Home Care Services for the period January 2016 to March 2018 with a donation from the ARTHK CF. See www.sage.org.hk for background on this local charity.

Social Focus

1. Dates for the diary: On Thursday, April 21st 2016, we will hold an evening event for current and old tablers, with an emphasis on bringing together former Tablers in Hong Kong, plus some of our friends from amongst our Charities and the Pedal Event. If you are or know old Tablers please pass then our contact details and ask them to get in touch on roundtable10hk@gmail.com

2. Pedal Kart 2016: This year is the 30th Anniversary of the Pedal Kart event in Hong Kong so we'd like to think at this early stage we have big plans, but as many of you know it relies heavily on voluntary effort so if you would like to get involved then drop a note to Bob at hkpedalkart@gmail.com.

The expected date for Pedal Kart 2016 is the weekend of the 12th/13th.

January 2016 Update

Charitable Work

1. On the 10th January, we were invited as a Table to the Hong Kong Sea School Open day which amongst a range of activities included the opening and unveiling of a plaque acknowledging the support of The Association of Round Tables in Hong Kong Charitable Foundation. We supported the renovation of their study centre at a cost of HK$165,000. Karla from Ladies Circle helped with some translation and photos courtesy of Mario and his daughter. First official duty for Gordon as new Round Table 10 Chairman.

2. Titus visited South Island School and spotted this on the wall.

Social Focus

1. At the end of the month (27th) we got together at LIPS a Portuguese restaurant (G/F, 403-405 Queen’s Road West) with members of RT7 and RT9 (local language tables in Hong Kong). Good fun and we heard some charity updates including The Crossroads Foundation and The John Fawcett Foundation (more on these two in February

2. Daniel and Pablo met with a Tabler from RT Estonia, called William at Churchill's on Lockhart Road, Wan Chai. Turns out Daniel has met him before!

Birthdays celebrated this month included Nick on the 8th January and Swatts on the 24th January.

How to enter Pedal 2016 and what you need to know.....

Please email hkpedalkart@gmail.com for attachments until a time when we can host these on this site.

Kart options: 

a) Build your own (we have some drawings, and then there are various studies on the web including a good one from a student at Poly U. We can also put you in contact with a couple of the teams to see what they would share.

b) Buy one from HFM (Wolfgang). Wolfgang's onto his second version which costs around HK$50-60k. One of the first version 'One Design' models managed to come 7th this year up from 13th last year (Team BASF). Details are in the 2015 event brochure and this includes some pitcures of his 2014 version and further commentary on this. His second version is seeking to have substantial space for branding, so good for your own branding and that of your sponsors etc c) rent one of Wolfgang's first versions from Round Table.

Entry Forms / Entry requirements - 2015 Entry form acts as a guide to procedures. We try to release in April and then try to get the entry forms in by June (before myself, half of Hong Kong and especially the schools disappear for the summer)! Race generally works well in November and we make a decision on dates typically as soon as we know when Oxfam Trailwalker takes place so as to avoid a clash. Rules and Regs attached.

Charitable Donations - the entry fees broadly cover race set up costs. We otherwise ask teams to raise money from their own staff, suppliers and corporate connections which is for the benefit of The Association of Round Tables in Hong Kong Charitable Foundation (ART HK CF). Throughout the year this money is then allocated by ART HK CF to Charities of our selection. Information on a number of the Charities we support is included in the event brochure as well as on our Facebook page. We are a Registered Charity so can supply audited accounts etc. Increasingly corporate sponsors of the teams ask for these as part of their own internal audit prior to granting a donation. No min donation amount but we'd like to start getting this upwards of HK$30k per kart. Our highest fund raiser typically does in excess of HK$300,000! We have 2015 donation forms that we can show you.

Check out our video prepared by Robin Lee Visuals in 2014. https://vimeo.com/113061288

Various other documents can be made available for your general awareness.

Warm regards

Gordon

For and on behalf of the Association of Round Tables in Hong Kong Charitable Foundation (ARTHK) organisers of the Annual HK 24 hour Charity Pedal Kart Grand Prix

www.roundtablehongkong.org

hkpedalkart@gmail.com - for Pedal related information

roundtable10hk@gmail.com - for Round Table / Chartiable Information

https://vimeo.com/113061288 - Pedal Kart Video 2014

and the WINNER is......

Congratulations to RT7 KBIA on winning the 2015 Pedal Kart race covering 718km / 446 miles in the 24 hours. Second in the Formula One category was HAECO Lightening with Cathay Jumbos 3rd. KGV Staff picked up the first place in Formula Two, with many other teams picking up various category and industry awards.  

Collectively the teams covered 21,858 km / 13,582 miles. According to a Club Med study of British kids the average child has travelled 13,582 miles by its 16th birthday! 

The leading team covered 718km / 446miles. Last years winner covered 426m which as you may recall was the longest recorded distance a Polar Bear had swam. No such tip-bit this year, but it shows the level of competition stepped up a notch!
We will announce total Charitable donations raised hopefully before Christmas.

And we are off....Pedal Kart Event

Set up today (Friday 13th) in Victoria Park and then racing starting tomorrow (Saturday 14th) at 12 noon. 24 hours of racing, so through Saturday night and the early hours of Sunday morning before the final effort to complete as many laps as possible and secure a podium finish or one of the many sub-category awards on offer. 

46 karts from almost 20 teams.

Bring it on!

Come on down and support. Nine to Five providing catering and we have an on stage DJ.

 

Pedal Kart Event 2015 - Information to Teams 3 weeks to go

Information to teams:

A) Managers briefing will take place on Tuesday evening (10th) starting 6.30pm (finish by 8.30pm) at DTZ Cushman & Wakefield offices, 16F, Jardine House, Central. We are expecting not less than two representatives per team as per your original entry form (Team Manager and Alternate), but also happy if you bring along a team captain for each pedal kart or other key representatives who you think will benefit from attending. Each kart entered will receive a bag with information and essentials for the race like paperwork, bands, brochures etc. By then you should have provided; a) an excel spreadsheet with your pedalers details, b) information on your marshals for your appointed time slots and c) vehicle licence plate and clarification if that vehicle is a delivery vehicle or is intended to stay during the event (only teams with multiple karts allowed to keep one vehicle for the event duration). Briefing will cover : Welcome / Safety Briefing / Team Introductions and handover of team packs (Team pack contents; Wrist bands for restricted area access, Marshalls responsibilities, Rules and Regs, Contingency plan / Emergency contacts, Event brochures) / Race Information run down (including Scruitineering) / Q&A / New teams meet established teams - informal small group Q&A opportunity / Marshalls Briefing (including penalties) - during evening pls input marshalls names into central spreadsheet / Open Q&A / Close. Each KART entered (not team) will get a max of 30 passes to the restricted area. This will be for pedallers, race crews, support crews and a few to be used by friends and family visiting (transferable but everyone in the restricted area at all times must have a pass visible). So MTR with 4 karts will get 100+ whereas The BASF with one kart will get max 30.

b) Event Posters – these were sent on Friday 23rd (yesterday) to you for display in your places of work. If not received by end of this coming week let me know. PDF of event brochures attached.  

c) Nine to Five Catering are able to provide catering to teams (see attachment) on a pre-order basis. They will also have food and beverage stand set up at the event. Teams are most welcome to use Nine to Five or you are entitled to make your own arrangements, but PLEASE PLEASE consider 9-5 given their support and intention to give Charitable Donation linked to sales.

d) Race Rundown document attached. A condensed version is included here for Spectators and Supporters. Please feel free to share this.

e) Trophies – Please DO NOT bring to Managers briefing. I will advise whether we would like those holding trophies to bring to the Race itself.

f) In email of 20th Sept (at base of this one) I included excels covering; Donations, Race Numbers, Marshalls, Vehicle and Pedaler Registration  - Each team is to provide 4 named marshalls (responsible adults over 18 yrs of age) with mobile numbers for the corresponding time slot as detailed on the attached. These marshalls will compliment Race Officials. Marshalls will be asked to make themselves known to Race Officials 10 mins prior to allotted time for a briefing and will be issued with flag, whistle and high vis vest. Please come with information on your marshalls to the Managers briefing where we will ask you to complete a master copy of the document. Information is not required in advance of the Managers Briefing. Vehicle and Pedaler registration. Details on the excel on the format sought for information on pedaler registration (for insurance purposes) and then secondly on vehicle registration. May I ask that these are completed prior to the managers briefing. Pls send by excel so easy to collate.

g) We have two facebook pages as detailed on our posters and typically at the base of my emails. Please ‘like’ our pages. Please where possible ‘link’ your company to our facebook pages and please ask all your teams members and supporters to ‘like’ us a well. It’s a simple but effective way of spreading the message about our event.

All from me.

Gordon

Tel - 9220 3129.

Pedal Kart Event - Information to teams - 7 weeks to go

No you have not missed anything of significance this week. The Organising Committee is busy with brochure, various event contracts and also the extent of input into the forthcoming Classic Festival (check out the 8 weeks to go entry for background on that). Please remember that we have a deal with Tsunami to make your racing outfits, and Kerry's 9-5 for food. The food menu is still being finalised so might come out next week.

Space is again tight this year so we might not have the bouncey castle, but of course we do welcome down as many spectators as possible. Please keep an eye on your individual emails from me as some outstanding entry fees, logo's and / or race entry info i might need a quick turnaround on.

Regards

Gordon

Pedal Kart Event 2015 - 14th and 15th November - Information to Teams - 8 weeks to go

This is the first of my weekly notes in the lead up to the event.

Keep an eye on our website for updates as well /

44 karts signed up for the 2015 event. This is fantastic but a lot of karts and teams to manage so i appreciate your patience with me. See attached excel summarising Kart Numbers and Entry Info. This will be included in our event brochure but it is also sent so that you have a chance to amend any errors and also so that you can display your kart number clearly on your kart. So far as possible we have sought to keep the same kart numbers as 2014.

Charitable Donations - the accounting requirements of HK are becoming increasingly rigorous. We have appointed Cornerstone again to support our book keeping efforts but it is also essential that the Pedal Kart teams support this also through transparent recording of Charitable Donations. See the 2015 donations forms attached. We need email addresses of donators and we need anyone who makes a direct contribution to our account to provide a deposit receipt.

Get your team shirts through Tsunami. They are doing us a great deal for Race Officials and will make a Charitable Donation so see my email of 31st August and the attached flyer. We expect to use Kerry's 9-5 catering again so please use them for your team.s food and drink requirements. I expect like last year you can pre-order from them. Menus to follow. Again they give a Charitable Donation linked to the amount of business they generate so it all counts.

Managers briefing Tuesday 10thNovember at 6.30pm at the offices of DTZ Cushman and Wakefield, 16F Jardine House, Central. You need to have people available to attend. Also Tuesday 1st Dec will be the awards. Put both in your diary.

 

 

 

We at Round Table / Ladies Circle are supporting the Classic Festival http://www.hkclassiccars.com/en with a booth featuring Pedal Karts, promotional material on Charities we support and our 2014 pedal video. Get yourselves along and inform your team. We hope to have worked out a discount for Pedal participants. More to follow.

Information required - Please see the second excel attached which is titled '2015/09/20 Marshalling, vehicle registration.xlsx'. Ahead of the Managers briefing i will need each team to commit to 4 named persons to do an hour of marshalling as per the time roster. Can you provide names and contact details for the roster. Vehicle registration - Victoria park require all vehicles to be pre-registered. Only teams with more than one kart may leave a single vehicle inside the track for the duration of the event. All other vehicles must leave Victoria Park by 10.30am Saturday. Registration of Peddlers and other team members. Please provide for insurance purposes.

Regards

Gordon

Chairman of the Organising Committee

Tel - 92203129

2015 Pedal Kart dates (13th - 15th November) and additional info

The date for the event will be the weekend of the 13-15th November 2015. nb - we had thought to run on the following weekend however that clashes with the Oxfam Trailwalker hence bringing the event a week forward.
Timings - Entry forms available from Easter 2015 via our website and i will also send out an email. Target date for entry forms submissions will be June 2015 (if first time entrant please take a look at the 2014 event entry form (see earlier posts). It will be mostly unchanged. Our event brochure for 2014 is also avialable).
Karts - We can assist with karts. We have five available to buy / rent from the organisers (first come first served), and a willing company to build new karts to an ever improving design. You can also build your own!
2014 event update - I'm delighted to say the event received over HK$1.2m in charitable donations and entry fees. After off-setting costs of running the event (Round Table run the event on a voluntary basis, but we do incur hard set up costs) the net proceeds to Charity will be over HK$1m. The Association of Round Tables in HK have already allocated c25% of this and additional projects are under review, by Round Table and Ladies Circle. We had a great event video made in 2014. Please see link below.

https://vimeo.com/113061288

 

Chekc out our social media.

Facebook - https://www.facebook.com/RoundTablesInHongKong

Facebook - https://www.facebook.com/PedalKartHongKong

Website - /

 

Round Tables in Hong Kong - If you are interested in joining Round Table in Hong Kong please get in touch and come along to one of our regular monthly meetings and / or social events. There are both English and local language tables in Hong Kong. Ladies Circle I know are also keen to expand membership and we can make the appropriate connection.

Yours in Table

2014 Pedal Kart Event - HAECO win, over HK$1m raised.

The 2014 Hong Kong 24 Hour Charity Pedal Kart Grand Prix was run in late November in lovely weather and once again was a huge success, enjoyed by participants, spectators and supporters. Soon charities across Hong Kong and the wider region will be benefitting from the in excess of HK$1m raised by the event.

Check out our 2014 promotional video (see link below) and see our abridged Awards Ceremony presentation which includes an interesting comparison between the event in the 1980's and today. For those with sharp eyes you will also see that Jacky Chan was a former participant in the event!

https://vimeo.com/113061288

 

If you are interested in participating or supporting the 2015 event them please make contact.

 

 

Awards Presentation 2014

2014 Pedal Kart information for spectators and supporters (this weekend - 22nd / 23rd November)

Please find attached our our race run down for spectators and supporters.

 

We hope to see many of you over the course of the race event on Saturday and Sunday this week.

 

Please see the pedal section of this website for how to make a charitable donation via PayPal. Please see the entry above for the event brochure.

 

Gordon

Chairman of the Organising Committee

Race Run down

One week to go - Pedal kart

One week to go - Pedal Kart

 

Managers briefing on Tuesday evening (18th) starting 7pm at DTZ offices, 16F, Jardine House, Central. We are expecting not less than two representatives per team as per your original entry form (Team Manager and Alternate), but also happy if you bring along a team captain for each pedal kart or other key represenatives who you think will benefit from attending.

 

Each kart entered will receive a bag with information and essentials for the race like paperwork, bands, brochures etc. You should by now have provided an excel spreadsheet with your pedalers details. You should also have information on your marshals for your appointed time slots and you should have provided the vehicle licence plate and clarification if that vehicle is a delivery vehicle or is intended to stay during the event (only teams with multiple karts allowed to keep one vehicle for the event duration). See "Information for Teams - 5 weeks to go" for more detail and the excel document.  

 

We hope that the managers briefing will be finished by 9pm.

 

I believe Wolfgang will be at the Managers Briefing for questions on the new karts as will 9 - 5 catering for any last minute demands for food for your team. We will also have a fair few of the Organising committee, Round Tablers and Ladies Circle.

 

All from me.

 

Gordon

Tel - 9220 3129.

Pedal Kart Event - Information for teams - 5 weeks to go

Information for teams – 5 weeks to go.

 

A)     Nine to Five Catering are able to provide catering to teams (see attachments) on a pre-order basis. They will also have food and beverage stand set up at the event. Teams are most welcome to use Nine to Five or you are entitled to make your own arrangements.

B)      I shared with you a Race rundown document last week. A condensed version is included here for Spectators and Supporters. Please feel free to share this.

C)      Marshalls - Each team is to provide 4 named marshalls (responsible adults over 18 yrs of age)  with mobile numbers for the corresponding time slot as detailed on the attached. These marshalls will compliment Race Officials. Marshalls will be asked to make themselves known to Race Officials 10 mins prior to allotted time for a briefing and will be issued with flag, whistle and high vis vest. Please come with information on your marshalls to the Managers briefing where we will ask you to complete a master copy of the document attached. Information is not required in advance of the Managers Briefing.

D)     Vehicle and Pedaler registration. Details on the excel on the format sought for information on pedaler registration (for insurance purposes) and then secondly on vehicle registration. I ask that these can be completed prior to the managers briefing. More information included at the header of each excel worksheet. Pls send by excel so easy to collate.

E)      We have two facebook pages as detailed at the base of this email. Please ‘like’ our pages. Please where possible ‘link’ your company to our facebook pages and please ask all your teams members and supporters to ‘like’ us a well. It’s a simple but effective way of spreading the message about our event.

F)      Managers Briefing – Tuesday 18th November. All kart managers and alternative are to attend. Accordingly we are expecting not less than 2 representatives per team.

Welcome / Safety Briefing / Team Introductions and handover of team packs (Team pack contents; Wrist bands for restricted area access, Marshalls responsibilities, Rules and Regs, Contingency plan / Emergency contacts, Event brochures) / Race Information run down (including Scruitineering) / Q&A / New teams meet established teams - informal small group Q&A opportunity / Marshalls Briefing (including penalties) - during evening pls input marshalls names into central spreadsheet / Open Q&A / Close.

 

All for now.

Pedal Kart event - Information for teams - 6 weeks to go

Information for teams - 6 weeks to go

 

A) Delighted to say that teams / individuals have started to use PayPal (accessed via our website) to make charitable donations. Alternatives as per the worksheet on the entry form email include direct bank transfers and the completion of the sponsorship form (to be submitted two weeks after the race) so that we can collate the total amount collected in time for our awards ceremony scheduled for Tuesday 9th December. Some teams have asked for specific paperwork from the Charitable Foundation (e.g. registration certification as a charity) to comply with internal policies. We are collating this and will send to teams asap and / or get up on our website.

 

B) Tsunami - If you act quickly you can still get Tsunami to make your team tops. See last weeks email that included a flyer from Tsunami. They will make a contribution to the Charitable Foundation for each shirt produced (and are also kindly providing tops for the race officials). Jon Abel at Tsunami is an ex pedaller back in the day when he was still wearing shorts at one of the ESF schools! See attached the flyer from Tsunami.

 

C) New karts - They have arrived and each team getting one (or more) of these should now have details on collection (Tuesday / Wednesday this week), a letter of authorisation and an manual on set up. It is important that the karts are set up correctly and in accordance with the manual. This will form part of the scrutineer check prior to racing. Wolfgang is on email to answer any of your questions and as i have said before please also contact Wolfgang on the canopies which are not in the box to get your branding on them. wolfgang@bern.de

 

D) The entry list is now locked down and while changes are still possible to race categories / engine types etc these will now not be picked up in our event brochure which is going to print soon.

 

E) I've fielded quesitons on the registration of peddlers. A few things to note. Each KART entered (not team) will get a max of 30 passes to the restricted area. This will be for pedallers, race crews, support crews and a few to be used by friends and family visiting (transferable but everyone in the restricted area at all times must have a pass visible). So MTR with 4 karts will get 100+ whereas The Henley Group with one kart will get max 30. We'd like to register all pedalers with names and HK ID numbers so i trust you are getting this sorted (no need to register other event participants). Send when ready or provide at the managers briefing. You will also need to put forward 4 marshalls per TEAM (not kart) who are over 18 and capable of acting of marshalls. They will be required to do a single 1 hour shift during the race event. We will need HK ID numbers, mobile tel numbers and names. I will next week send out your allotted 'hour'/time slot which will be done by a draw from a hat. So MTR might have 3pm - 4pm on Saturday afternoon for which they will have to provide 4 named marshalls, likewise The Henley Group might get 9 - 10am Sunday morning. Marshalls from the teams will compiment marshalls from the race officials. I will try and get a full agenda for the managers briefing to you next week.

 

 

All for now.

Pedal - Information for Teams - 7 weeks to go.

Pedal - Information for Teams - 7 weeks to go. As with prior emails this information will also be available on our website.

 

A) Tsunami Sport Ltd have agreed to provide the Organising Committee with shirts so we can be clearly identified on the race days. I'm delighted to say that they are also offering a competitive deal for teams who still need kit (see attachment). Get onto this quickly owing to lead in times and note that by using Tsunami for your team you will be making additional contributions to the Charitable Foundation.

 

B) We now have a number of groups ready willing and able to support teams including Kerry's nine to five for catering, Rosedale and The Park Lane Hotels if you want or need some chill out / freshening up space for your teams. Many others suppliers support the event and i hope to get out to you a full suppliers list in the future.

 

C) See a "Race Run Down" on the attached. This might change slightly but please read and especially for new teams i hope it provides some valuable insights. There will be an opportunity to ask questions at the managers briefing on the Tuesday of race week or if the matter is urgent please email me. 

 

D) New team karts - Arrived in HK over weekend. Seperate email to follow on pick up arrangements. 

 

E) I re-issue the entry form information with details of your kart numbers that must be clearly displayed on your karts. This is the final chance to check the details as they appear as this version will be inserted into the 2014 event brochure.

 

F)  We have been approached by the organizers of the HK Classic Car and Vintage Festival to display karts and promote our own event. This is taking place this weekend as you can see from the event website. I'm am finalizing whether we have karts available to display and if we do then a few additional people that could turn up for part of the event to 'man our booth' would be appreciated. We'd need to pre-register you so that you could also bypass paying the entry fee for the the event but let me know. Suggest 2 hour time slots. 

http://www.hkclassiccars.com/en/

 

All for now.

Pedal -Information for Teams - 8 weeks to go.

Pedal -Information for Teams - 8 weeks to go.

 

A) Event timing - I hope by now teams have received our event brochures for display around your offices and places of work. We have more if required. They indicate a 12 pm (noon) start on the Saturday whcih is an hour earlier than 2013. The early we start on Saturday the earlier we finish on Sunday which helps with event logistics of the take down when everyone is tired on Sunday afternoon. 12 pm (noon) might be a little optimistic but we plan to try and so when advertising the event we felt better to put the earliest time possible for the start! This will mean all set up vehicles not staying for the event will need to depart by 11am. I will brief on access times next week.

 

B) Have you got your team flags for the parade?

 

C) The Park Lane Hotel and Rosedale Hotel. Our timing people use the Park Lane Hotel and then I understand at least one of our participating teams uses the Rosedale Hotel, where they take a couple of rooms so that team members can grab showers, even a short sleep! Both are very close to the venue and both offer favorable rates. If you want details for either hotel please let me know.

 

D) Karts are expected to arrive in HK in a weeks time. They will be initially stored in Kowloon Bay where Round Table will check that they fulfill the criteria and pass our scrutineers test. They will then be made available for collection by the teams between / within a couple of predetermined time slots. Return of the karts for those renting will be circa 2 weeks post the pedal event so YOU will need to make arrangements for drop off and collection on the race days. Two weeks ago i sent through information on the canvas covering (best place for logos etc). If you want to have your logo placed onto the canvas directly by the manufacturer please contact wolfgang@bern.de (i suggest you copy me in). Logo's / design preferred in vector format i.e. a.i .

 

E) Please organise for the Return of Trophies from last year to be returned at the Managers briefing (i.e - please bring them with you to the managers briefing).

All for now

2014 Pedal Kart Grand Prix - Information for teams - 9 weeks to go

INFORMATION FOR TEAMS

9 weeks to go before the 2014 HK 24 hour Charity Pedal Kart Grand Prix.

I plan to send weekly notes, which will also feature on our facebook pages and website. See base of this note for details. I trust you have all read and absorbed the messages from weeks 11 and 10?

Don't forget managers briefing Tuesday 18th November - Don't forget our need for volunteers (Friday and post race especially) - Don't forget to circulate sponsorship forms and details of our PAYPAL account for all those wonderful donations. The following note also includes important team information as well as attachments that you should have regard to.

A)     Last week i send round the entry list. A couple of teams have come back asking for amends, mostly to their  'engines' so that they can have more peddlers. Please let me know asap if you want to make any changes as i'm about to send the entry list to our brochure designers. For ALL Karts (even for fun karts) we will need names and HKID (alternatively passport numbers) for each peddler so they can be preregistered and so we can provide a suitable number of pit passes. Please start to pull this information together.

 B)      The event is run to raise money for Charity. The 2013 brochure and our (in production) 2014 brochure provides details on charities we have supported as does our social media. Please do contact us if you would like us to consider a charity you know. Sponsorship forms were on a worksheet alongside the entry forms (and can also be downloaded from our website), but I can also inform that we now have a PAYPAL account set up which is accessed from our website’s dedicated pedal page -/pedal/ . Don't forget to print your own receipt!

C)      Attached are some photos of karts in production. Last week i sent through information on the canvas covering (best place for logos etc). If you want to have your logo placed onto the canvas directly by the manufacturer please contact wolfgang@bern.de (i suggest you copy me in). Logo's / design preferred in vector format i.e. a.i   .I include a couple of photos of karts being assembled. Delivery still scheduled for 1st week October.  

D)     Kerry Logistics Nine to Five (9-5), a food catering brand are planning to come on board as our our food and beverage supplier. This means that they will be available to supply the teams with pre-ordered food and it also means that they will have a stall / stand at the race itself. I will send details on this shortly to all the teams. We have agreed a donation arrangement with them so the more you use them the more the Charitable Foundation benefits. On a similar note can you please let me know if you are still in need of T-shirts / Racing attire for your team as we are talking to a clothing groups. Lead in times can be lengthy so can you please revert to me this week and we'll try and link you up accordingly.

E)      We have two facebook pages as detailed at the base of this email. Please ‘like’ our pages. Please where possible ‘link’ your company to our facebook pages and please ask all your teams members and supporters to ‘like’ us a well. It’s a simple but effective way of spreading the message about our event.

F)      Photos – We are preparing our 2014 brochure and would welcome photos. If you have photos of past events please send them to me by ‘Drop Box’. Use gordonhmarsden@gmail.com  If you send them we will assume that we have authorization to use them in the brochure and other marketing material, so if they are not your own photos please ensure that the person who took them is aware. The more the better to re-stock our database.

Facebook - https://www.facebook.com/RoundTablesInHongKong

Facebook - https://www.facebook.com/PedalKartHongKong

Website - /

All for now.

Gordon

Tel : 92203129

Gordon.marsden@dtz.com

gordonhmarsden@gmail.com