Information for teams - 6 weeks to go
A) Delighted to say that teams / individuals have started to use PayPal (accessed via our website) to make charitable donations. Alternatives as per the worksheet on the entry form email include direct bank transfers and the completion of the sponsorship form (to be submitted two weeks after the race) so that we can collate the total amount collected in time for our awards ceremony scheduled for Tuesday 9th December. Some teams have asked for specific paperwork from the Charitable Foundation (e.g. registration certification as a charity) to comply with internal policies. We are collating this and will send to teams asap and / or get up on our website.
B) Tsunami - If you act quickly you can still get Tsunami to make your team tops. See last weeks email that included a flyer from Tsunami. They will make a contribution to the Charitable Foundation for each shirt produced (and are also kindly providing tops for the race officials). Jon Abel at Tsunami is an ex pedaller back in the day when he was still wearing shorts at one of the ESF schools! See attached the flyer from Tsunami.
C) New karts - They have arrived and each team getting one (or more) of these should now have details on collection (Tuesday / Wednesday this week), a letter of authorisation and an manual on set up. It is important that the karts are set up correctly and in accordance with the manual. This will form part of the scrutineer check prior to racing. Wolfgang is on email to answer any of your questions and as i have said before please also contact Wolfgang on the canopies which are not in the box to get your branding on them. firstname.lastname@example.org
D) The entry list is now locked down and while changes are still possible to race categories / engine types etc these will now not be picked up in our event brochure which is going to print soon.
E) I've fielded quesitons on the registration of peddlers. A few things to note. Each KART entered (not team) will get a max of 30 passes to the restricted area. This will be for pedallers, race crews, support crews and a few to be used by friends and family visiting (transferable but everyone in the restricted area at all times must have a pass visible). So MTR with 4 karts will get 100+ whereas The Henley Group with one kart will get max 30. We'd like to register all pedalers with names and HK ID numbers so i trust you are getting this sorted (no need to register other event participants). Send when ready or provide at the managers briefing. You will also need to put forward 4 marshalls per TEAM (not kart) who are over 18 and capable of acting of marshalls. They will be required to do a single 1 hour shift during the race event. We will need HK ID numbers, mobile tel numbers and names. I will next week send out your allotted 'hour'/time slot which will be done by a draw from a hat. So MTR might have 3pm - 4pm on Saturday afternoon for which they will have to provide 4 named marshalls, likewise The Henley Group might get 9 - 10am Sunday morning. Marshalls from the teams will compiment marshalls from the race officials. I will try and get a full agenda for the managers briefing to you next week.
All for now.