Pedal Kart Event 2015 - Information to Teams 3 weeks to go

Information to teams:

A) Managers briefing will take place on Tuesday evening (10th) starting 6.30pm (finish by 8.30pm) at DTZ Cushman & Wakefield offices, 16F, Jardine House, Central. We are expecting not less than two representatives per team as per your original entry form (Team Manager and Alternate), but also happy if you bring along a team captain for each pedal kart or other key representatives who you think will benefit from attending. Each kart entered will receive a bag with information and essentials for the race like paperwork, bands, brochures etc. By then you should have provided; a) an excel spreadsheet with your pedalers details, b) information on your marshals for your appointed time slots and c) vehicle licence plate and clarification if that vehicle is a delivery vehicle or is intended to stay during the event (only teams with multiple karts allowed to keep one vehicle for the event duration). Briefing will cover : Welcome / Safety Briefing / Team Introductions and handover of team packs (Team pack contents; Wrist bands for restricted area access, Marshalls responsibilities, Rules and Regs, Contingency plan / Emergency contacts, Event brochures) / Race Information run down (including Scruitineering) / Q&A / New teams meet established teams - informal small group Q&A opportunity / Marshalls Briefing (including penalties) - during evening pls input marshalls names into central spreadsheet / Open Q&A / Close. Each KART entered (not team) will get a max of 30 passes to the restricted area. This will be for pedallers, race crews, support crews and a few to be used by friends and family visiting (transferable but everyone in the restricted area at all times must have a pass visible). So MTR with 4 karts will get 100+ whereas The BASF with one kart will get max 30.

b) Event Posters – these were sent on Friday 23rd (yesterday) to you for display in your places of work. If not received by end of this coming week let me know. PDF of event brochures attached.  

c) Nine to Five Catering are able to provide catering to teams (see attachment) on a pre-order basis. They will also have food and beverage stand set up at the event. Teams are most welcome to use Nine to Five or you are entitled to make your own arrangements, but PLEASE PLEASE consider 9-5 given their support and intention to give Charitable Donation linked to sales.

d) Race Rundown document attached. A condensed version is included here for Spectators and Supporters. Please feel free to share this.

e) Trophies – Please DO NOT bring to Managers briefing. I will advise whether we would like those holding trophies to bring to the Race itself.

f) In email of 20th Sept (at base of this one) I included excels covering; Donations, Race Numbers, Marshalls, Vehicle and Pedaler Registration  - Each team is to provide 4 named marshalls (responsible adults over 18 yrs of age) with mobile numbers for the corresponding time slot as detailed on the attached. These marshalls will compliment Race Officials. Marshalls will be asked to make themselves known to Race Officials 10 mins prior to allotted time for a briefing and will be issued with flag, whistle and high vis vest. Please come with information on your marshalls to the Managers briefing where we will ask you to complete a master copy of the document. Information is not required in advance of the Managers Briefing. Vehicle and Pedaler registration. Details on the excel on the format sought for information on pedaler registration (for insurance purposes) and then secondly on vehicle registration. May I ask that these are completed prior to the managers briefing. Pls send by excel so easy to collate.

g) We have two facebook pages as detailed on our posters and typically at the base of my emails. Please ‘like’ our pages. Please where possible ‘link’ your company to our facebook pages and please ask all your teams members and supporters to ‘like’ us a well. It’s a simple but effective way of spreading the message about our event.

All from me.

Gordon

Tel - 9220 3129.