Pedal Kart Event 2015 - 14th and 15th November - Information to Teams - 8 weeks to go

This is the first of my weekly notes in the lead up to the event.

Keep an eye on our website for updates as well /

44 karts signed up for the 2015 event. This is fantastic but a lot of karts and teams to manage so i appreciate your patience with me. See attached excel summarising Kart Numbers and Entry Info. This will be included in our event brochure but it is also sent so that you have a chance to amend any errors and also so that you can display your kart number clearly on your kart. So far as possible we have sought to keep the same kart numbers as 2014.

Charitable Donations - the accounting requirements of HK are becoming increasingly rigorous. We have appointed Cornerstone again to support our book keeping efforts but it is also essential that the Pedal Kart teams support this also through transparent recording of Charitable Donations. See the 2015 donations forms attached. We need email addresses of donators and we need anyone who makes a direct contribution to our account to provide a deposit receipt.

Get your team shirts through Tsunami. They are doing us a great deal for Race Officials and will make a Charitable Donation so see my email of 31st August and the attached flyer. We expect to use Kerry's 9-5 catering again so please use them for your team.s food and drink requirements. I expect like last year you can pre-order from them. Menus to follow. Again they give a Charitable Donation linked to the amount of business they generate so it all counts.

Managers briefing Tuesday 10thNovember at 6.30pm at the offices of DTZ Cushman and Wakefield, 16F Jardine House, Central. You need to have people available to attend. Also Tuesday 1st Dec will be the awards. Put both in your diary.

 

 

 

We at Round Table / Ladies Circle are supporting the Classic Festival http://www.hkclassiccars.com/en with a booth featuring Pedal Karts, promotional material on Charities we support and our 2014 pedal video. Get yourselves along and inform your team. We hope to have worked out a discount for Pedal participants. More to follow.

Information required - Please see the second excel attached which is titled '2015/09/20 Marshalling, vehicle registration.xlsx'. Ahead of the Managers briefing i will need each team to commit to 4 named persons to do an hour of marshalling as per the time roster. Can you provide names and contact details for the roster. Vehicle registration - Victoria park require all vehicles to be pre-registered. Only teams with more than one kart may leave a single vehicle inside the track for the duration of the event. All other vehicles must leave Victoria Park by 10.30am Saturday. Registration of Peddlers and other team members. Please provide for insurance purposes.

Regards

Gordon

Chairman of the Organising Committee

Tel - 92203129