Information for teams – 5 weeks to go.
A) Nine to Five Catering are able to provide catering to teams (see attachments) on a pre-order basis. They will also have food and beverage stand set up at the event. Teams are most welcome to use Nine to Five or you are entitled to make your own arrangements.
B) I shared with you a Race rundown document last week. A condensed version is included here for Spectators and Supporters. Please feel free to share this.
C) Marshalls - Each team is to provide 4 named marshalls (responsible adults over 18 yrs of age) with mobile numbers for the corresponding time slot as detailed on the attached. These marshalls will compliment Race Officials. Marshalls will be asked to make themselves known to Race Officials 10 mins prior to allotted time for a briefing and will be issued with flag, whistle and high vis vest. Please come with information on your marshalls to the Managers briefing where we will ask you to complete a master copy of the document attached. Information is not required in advance of the Managers Briefing.
D) Vehicle and Pedaler registration. Details on the excel on the format sought for information on pedaler registration (for insurance purposes) and then secondly on vehicle registration. I ask that these can be completed prior to the managers briefing. More information included at the header of each excel worksheet. Pls send by excel so easy to collate.
E) We have two facebook pages as detailed at the base of this email. Please ‘like’ our pages. Please where possible ‘link’ your company to our facebook pages and please ask all your teams members and supporters to ‘like’ us a well. It’s a simple but effective way of spreading the message about our event.
F) Managers Briefing – Tuesday 18th November. All kart managers and alternative are to attend. Accordingly we are expecting not less than 2 representatives per team.
Welcome / Safety Briefing / Team Introductions and handover of team packs (Team pack contents; Wrist bands for restricted area access, Marshalls responsibilities, Rules and Regs, Contingency plan / Emergency contacts, Event brochures) / Race Information run down (including Scruitineering) / Q&A / New teams meet established teams - informal small group Q&A opportunity / Marshalls Briefing (including penalties) - during evening pls input marshalls names into central spreadsheet / Open Q&A / Close.
All for now.